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| | | | | | | | What Happens in the Copyedit? |  |
The Copyedit Process
Once your final acceptable manuscript is received, it will be assigned to your copyeditor for editing and pre-production formatting. Your copyeditor has the responsibilities to:
Check all spelling and grammar, and make any necessary corrections
Insure that the manuscript conforms to PennWell's format requirements
Insure that organization, formatting, punctuation, and other miscellaneous details conform with the Chicago Manual of Style, 15th Edition, our in-house style guide.
Check all artwork and tables for appropriate captions, formatting, and associated text callouts
Read through the manuscript and edit for clarity
The copyedit is solely for the purpose of insuring the manuscript conforms to PennWell's spelling, grammar, and style rules. Your copyeditor will never intentionally alter your content. In the cases where this occasionally happens, it is because the original text does not communicate clearly, and the copyeditor is making a judgment call on the author's intent. When the copyeditor is unsure of your intent, an author query flag will be placed in your manuscript to request your input on the correction.
In addition, the copyeditor will not perform significant text rewrites. Content rewriting is the author's responsibility, unless an alternate plan has been discussed with and approved by your Managing Editor.
In cases of mathematical and chemical equations, your copyeditor will make no alterations other than style alignments. It is very important that your math and chemical text be proofed in advance for accuracy, and proofed carefully again in the reviewing stages.
Communicating with Your Copyeditor
In some cases, you will communicate with your copyeditor only through your Managing Editor, who will coordinate any manuscript queries or editing concerns as well as your responses to those queries. Once your copyedit is complete, your Managing Editor will send you a photocopy of the edit, which will highlight all corrections and alterations made to your manuscript.
From time to time with more complex manuscripts, we will put your copyeditor in direct contact with you as a Project Editor, for better ongoing communication of questions and concerns as they arise during the edit.
Proofreading
Once your copyedit is complete, you will receive a copy of the edit for review. The final approval of the edit lies with your Managing Editor, but if you have any concerns about editing decisions or content alterations, this is the time to raise them. While you are proofing your copyedit, your Managing Editor will also be reviewing those same pages.
What Can and Cannot Be Corrected in this Stage
Your final acceptable manuscript must be achieved at the contracted submission deadline. This means no new material should be introduced during the copyedit phase, as it can hinder your copyeditor's work on your manuscript. If a circumstance arises where you feel it is critical to add new information, contact your Managing Editor for discussion. Do not send any new materials directly to your copyeditor.
Major content corrections should also be unnecessary at this stage. This is not the time to consider significantly reorganizing your manuscript, or rewriting major pieces of text, unless it is at the request of your Managing Editor.
Sometimes the editing work itself will generate new ideas for content organization and clarification. Small changes, such as additional subheads or altered titles, as well as word substitutions and similar issues, can be achieved during the copyedit and review period. If necessary, occasional paragraphs can be deleted or inserted. But if you are seeking to make changes that involve several pages of text, don't attempt it without discussing thoroughly with your Managing Editor.
Review and Return Schedules
According to your contract, you will have up to ten days to complete your copyedit review and return any comments or questions. Make sure that you keep your Managing Editor informed in advance of any travel plans or other schedule hindrances during this period. Since the copyedit is tied to a tight production schedule, we might even send your edited manuscript to you during domestic or overseas travel, if necessary.
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